Xero Payroll Simplified
TimeDockr is a time clock for businesses using Xero Payroll. Your team clocks in and out on a tablet at work, and the hours land in Xero as draft timesheets.
Who it's for
Built for businesses on Xero Payroll
TimeDockr does one job well. If it doesn't fit how you work, you'll know in a minute, and you won't waste your trial finding out.
A good fit if
- You're a New Zealand business and you run payroll in Xero Payroll.
- You want something simple that cuts the time you spend on payroll each week.
- You want to see when staff clock in and out, and who's on site right now.
- Your staff work on site, and start and finish their day at the same place.
- You're tired of copying hours off paper timesheets or a spreadsheet into Xero.
Not a fit if
- You don’t use Xero Payroll. TimeDockr doesn’t work without it.
- Your staff work remotely or out in the field and need to clock in from their phones.
- You need to track time against clients or projects so you can bill for it.
- You’re after invoicing or project management. TimeDockr does neither.
How it works
Set up in an afternoon. Then it runs itself.
- 1
Connect Xero
Sign in to Xero from TimeDockr and approve the connection. Your employees and pay calendars come across, and everyone gets their own 4-digit PIN.
- 2
Set up a tablet
Scan a code with the tablet you’ll mount at work, or type six digits. It installs as an app, and we show you how to pin it to the screen so nobody can leave it.
- 3
Staff tap their PIN
At the start and end of each shift. The tablet shows their name and the time, so they know it worked. Unpaid breaks come off by your rules.
- 4
Hours arrive in Xero
Check the pay period, fix anything that needs it, and push. Each timesheet lands in Xero Payroll as a draft, ready for your pay run. Then close the period.
What changes
Less time on payroll. Greater visibility over staff shifts.
No retyping hours into Xero
Hours go from the tablet to Xero Payroll exactly as they were recorded. Nothing to copy out, nothing to mistype.
Know who’s still on the clock
The dashboard shows who’s in right now. Turn on a daily email and it lists anyone who hasn’t clocked out.
One price, however many staff
$11.99 a month covers the whole business. Take on a new starter and the bill stays the same.
Nothing for staff to install
No phone, no app, no password. Just a 4-digit PIN at the tablet by the door.
The Wi-Fi drops, the clock doesn’t
The tablet keeps recording while it’s offline and sends everything once the connection is back.
Breaks come off by themselves
Set your unpaid break rules once, by how long the day was, and they’re taken off every day’s hours.
Pricing
One price. Every employee included.
TimeDockr
$11.99NZD a month
Per business, GST included.
- Unlimited employees. 3 staff or 30, same price.
- As many admins as you need, with one owner who looks after billing.
- First month free. No credit card to start.
- Cancel any time.
What per-employee pricing adds up to
Many time-tracking tools charge per employee, per month. Slide to your headcount. The per-employee figure uses an example rate of $4 a head, not any particular provider's price.
For 10 staff, that’s $28.01 a month more than TimeDockr, or $336.12 a year.
Questions
The things people ask first
What happens if the internet goes down?
The tablet keeps working. Staff tap their PIN as normal, the times are saved on the tablet, and a banner shows how many are waiting. When the connection comes back, they’re sent on their own. The tablet does need to be online once after setup so it can download your staff list.
What if someone forgets to clock out?
The dashboard shows who’s still clocked in, and you can turn on a daily email that lists anyone who hasn’t clocked out. You set their clock-out time on the timesheet. If a shift has been open longer than your maximum shift length (16 hours unless you change it), their next tap starts a new shift and the tablet reminds them to clock out next time.
Do I need Xero?
Yes. TimeDockr needs Xero Payroll. Your employees and pay calendars come from Xero, and timesheets go back to it. Without Xero Payroll there’s nothing for TimeDockr to work with.
What happens when the free month ends?
You don’t give us a card to start, so nothing is charged automatically. We remind you a week before the trial ends and again the day before. If you don’t subscribe, the account pauses: staff can’t clock in and timesheets can’t be sent to Xero until the owner subscribes. Nothing is deleted.
What if someone clocks in for a mate?
TimeDockr doesn’t use photos or fingerprints, so it can’t stop someone typing another person’s PIN. What it does: every person has their own PIN, unique within your business, and PINs are hidden on the Employees screen until you choose to show one. If you think a PIN has been shared, generate a new one. The old one stops working on every tablet straight away.
Can I fix a mistake on a timesheet?
Yes. Admins can add, change or remove an entry, or change a day’s unpaid break, while the pay period is open. Every change is marked on the timesheet with the name of the admin who made it. Once a period is closed its hours are frozen, and only the owner can reopen it.
What happens to my data if I stop paying?
The account locks, but nothing is deleted. You can still sign in and download your records as a spreadsheet or PDF. Timesheets already sent to Xero stay in Xero. Your data is only deleted if you delete your account yourself.
Try it on your own tablet this week.
Connect Xero, pair a tablet and have your team clock in tomorrow morning. The first month is free.
Start your free month